Providing academic leave for family reasons. New rules for granting academic leave

Hello Anastasia.

In addition to federal legislation and departmental regulations governing the procedure for granting leaves, it is necessary to refer to the provisions adopted directly by the educational institution itself, because to the local act of the educational institution.

So, according to:

Ministry of Health of the Russian Federation State budgetary educational institution of higher professional education
FIRST MOSCOW STATE MEDICAL UNIVERSITY named after I.M. SECHENOV
Approved by the Academic Council of the State Budgetary Educational Institution of Higher Professional Education First Moscow State Medical University named after I.M. Sechenov of the Ministry of Health of Russia on September 02, 2013, protocol No. 7
PROCEDURE AND BASES FOR PROVIDING ACADEMIC LEAVE FOR STUDENTS OF GBOU HPE First Moscow State Medical University named after I.M. Sechenov Ministry of Health of Russia
1. Academic leave is granted to a student due to the impossibility of mastering an educational program of secondary vocational or higher education (hereinafter referred to as the educational program) at the University, for medical reasons, family and others circumstances for a period of time not exceeding two years.
4. Academic leave is granted to the student
unlimited number of times.
5. The basis for making a decision to provide the student with
academic leave is a student's personal statement(hereinafter referred to as the application), as well as the conclusion of the medical commission of the medical
organizations (to provide academic leave for medical reasons
testimony), a summons from the military commissariat containing the time and place of departure to the place of military service (for granting academic leave in case of conscription), documents confirming the basis for granting academic leave (if any).
An application accompanied by the documents specified in paragraph 5 is submitted by the student to the dean's office / Center for Master's Programs / Department of Residency and Internship / Department of Postgraduate and Doctoral Studies (hereinafter referred to as a structural unit of the University).
The decision to grant academic leave is made by the Rector of the University or the Vice-Rector authorized by him within ten days from the date of receipt of the student’s application and the documents attached to it (if any) and is formalized by order.
A draft order for granting academic leave is prepared by the relevant structural unit no later than one working day from the date of receipt of the application and sends it for approval in the prescribed manner.
While on academic leave, a student is relieved of the responsibilities associated with completing the educational program at the University and is not allowed to participate in the educational process until the end of the academic leave.
If a student studies at the University under an education agreement at the expense of an individual and (or) legal entity (hereinafter referred to as a paid basis), no tuition fees are charged during academic leave.
Based on the order to grant academic leave, an additional agreement to the education contract is concluded with the student on a paid basis, which specifies the reasons, the period of suspension of the contract and the terms of payment for tuition.
10. Academic leave ends at the end of the period of time
for which it was provided, or until the end of the specified period for
based on the student’s application.
The student is allowed to study upon completion of academic leave on the basis of an order from the rector or an authorized vice-rector.
A student who has not started studying at the end of the academic leave is expelled from the University in accordance with the established procedure.

Since 2013, Russia has a new procedure for granting academic leave to students of educational institutions. This article addresses the following issues:

What is academic leave?

Academic leave is a temporary termination of education by a student of a higher or secondary vocational educational institution due to the impossibility of mastering the educational program.

Basic provisions regarding academic leave:

provides an unlimited number of times;
the duration should not exceed two years, although it is usually taken for a year;
can provide medical, family and other circumstances;
the basis for provision is an application with supporting documents;
the decision to grant is made by the head of the organization (usually the rector) within 10 days from the moment of receipt of the application;
return to training must be carried out on the basis of an order from the head of the organization;
tuition fees during vacation not charged;
compensation payments are made on the basis of the Government Resolution “On approval of the procedure for assigning and paying monthly compensation payments to certain categories of citizens”;

Academic leave is a vital necessity that forces students not to study. The management of the educational institution makes a decision on granting academic leave based on the reasons specified by the student. Before going on academic leave, you must contact the dean’s office to find out all the details, since each educational institution has its own nuances.

Often students want to take " academician“due to the fact that they simply did not go to school and were busy with other things. Quite often, the rector's office refuses such students, so before taking a leave of absence, think about the reasons that may be quite convincing.

Academic leave for medical reasons

Medical indications are the most objective grounds for submitting academic leave. Human health does not always depend on desire and capabilities. Therefore, students are forced to take academic leave in order to improve their health. It’s just that not any illness can be recognized as a reason for academic leave; the decision is made by a medical commission. To obtain academic leave, you will need certificates: in form 095/U (about temporary disability) and 027/U (extract from the medical history). Doctors are familiar with them and always prescribe them.

Medical indications also include pregnancy, which we will talk about in more detail.

Academic leave due to pregnancy

Pregnancy is a classic case when a student is granted a leave of absence. After all, in a year the expectant mother will not be pregnant and, in general, will be able to continue her education. To get a pregnant student academic leave you need to do the following:

receive a certificate in form 095/U (for students);
with the specified certificate, contact the dean’s office or rector’s office, where they will issue a referral to undergo a medical expert commission;
go through the specified medical commission (usually a student clinic) and receive a decision;
with the received decision and contact the rector’s office or dean’s office

If necessary, academic leave can be extended to care for a child

Academic leave for military service

Full-time students are usually granted a deferment from military conscription. But it may not always be provided (and sometimes the students themselves want to join the army), so a student who is drafted into the army can receive academic leave for the duration of his service. To receive academic leave, there must be no student debts, and the basis for academic leave will be a summons from the military registration and enlistment office. In this case, you will also need to write a statement.

Academic leave for family reasons

One of the most common reasons why students ask academic leave- these are family circumstances.

I do not always provide students with academic leave for family reasons—the management of the educational institution makes the decision individually. Therefore, if a student has “tails” and academic performance as a whole is poor, then you should not count on granting academic leave without really serious reasons.

The reason may also be the lack of funds for those who study on a paid basis.

Other reasons for family leave may include:

Birth of a child. Especially in the first years of life, a child really needs the constant attention of his parents, especially his mother.

Illness of a relative. There are times when a loved one needs constant help and care. In this case, you can also ask for academic leave during which the relative will recover.

Invitation to study or work. Not often, but they still occur when a student is invited to study, work, or some other event (for example, a television show) for a long period of time. In this case, the administration can also make concessions and provide academic leave.

In any case, to confirm certain family circumstances it is necessary to provide documents, and the more convincing they are, the better.

How to apply for academic leave

To apply for academic leave, you must provide other documents in addition to the application.

As mentioned above, to obtain leave for medical reasons, certificates 027/U and 095/U will be required. The illnesses themselves must be convincing and not raise doubts among doctors that students cannot attend classes. The easiest way to grant academic leave is due to pregnancy and childbirth.

Academic leave for family reasons is quite difficult to obtain without really serious reasons. In some cases, management suggests transferring to another form of education (for example, evening). For family reasons, I most often grant leave to mothers who are raising children under the age of three.

A difficult financial situation is also a reason for granting leave, but often the management also suggests changing the form of study so that the student has the opportunity to earn money for training. In other cases, you must be prepared for the administration’s refusal to grant academic leave.

If necessary, academic leave can be extended. To renew, you must collect the entire list of documents again and go through the entire procedure again. Otherwise, a decision may be made to expel the student in case of his absence.

Application for academic leave It is written quite standardly.

The header indicates the position and full name of the head of the educational institution, as well as information about the student who is writing the application. It is necessary to indicate the group number, the name of the faculty and specialty, and it is also necessary to indicate contact information where you can contact.

At the end of the application, the date of drawing up the application and the signature of the applicant are indicated.

On our website you can download application for academic leave in various formats.

Application for academic leave

Heading:
Signature
Size: 32 KB Heading:
Signature
Size: 15 KB Heading: Heading:
Signature: Application for academic leave in rtf format
Size: 42 KB

Termination of academic leave

To terminate an academic leave, you may also need to write an application. At the very least, you shouldn’t expect that recovery will happen automatically.

So, to end an academic leave for medical reasons, in addition to the application, you will need to attach the conclusion of a medical commission, which confirms that the student can be admitted to study.

In addition, academic leave can be interrupted (terminate early). The student writes a statement indicating the reason for the early termination of leave and only after the order is issued has the right to continue studying.

If the student has not written a letter of resignation from academic leave, then the management of the educational institution may decide to absence from academic leave and, as a result, expel the student.

Studying at a higher educational institution, technical school, or college is a fairly lengthy process and can take from three to 7 years.

Dear readers! The article talks about typical ways to resolve legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:

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While studying at the university, various situations can occur in the lives of students: the birth of children, marriage, illness, unforeseen circumstances, in connection with which the concept of academic leave was introduced.

Its meaning is that each student can stop his studies for a while by decision of the heads of the educational institution, without losing his student status.

This type of leave is provided for both full-time and part-time students.

Who can take it?

Academic leave is required by law for every student of any educational institution (university, college, technical school) of any form of study (both full-time and part-time).

The basis of study does not matter either: leave is granted both to those who study on a budget basis and to those who study on a paid basis.

At the same time, the student is still considered a student of the educational institution, but he can no longer attend classes, take exams and tests.

Reasons for providing

There are several reasons why university students may take a leave of absence:

Medical indications. In this case, the main reason is the student’s health. This also includes maternity leave. If a student needs to take academic leave for medical reasons, he should prepare an application and provide an opinion from a clinical expert commission of a government institution.
The occurrence of exceptional circumstances. Such circumstances for a student may include illness or loss of a close relative, or family circumstances. This also includes natural disasters, the loss of a breadwinner for a family, a difficult financial situation, the need to leave the country in order to receive additional education or practice, or conscription into the army. Recently, this reason has become more common. While serving in the army, you can rest assured that you will retain your educational position.

Delivery deadlines

The period for which academic leave is granted is 12 calendar months. If leave is granted for military service, it is equal to two years.

University leave may be granted several times. Moreover, if a student studies on a contractual basis, he is exempt from paying tuition for this period. But if after restoration the price for studies is increased, then payment will be charged at the new rates.

Usually, to receive an academic leave, the educational institution asks the student to pay all debts so that in the future he can be reinstated for the next course without any problems.

It also does not matter which course the student decided to temporarily withdraw from: it can be either the first or the last course.

Design features

The decision on the possibility of granting leave is made by the heads of the educational institution.

The basis for making a positive decision is the student’s application for leave and relevant documents (depending on the reason).

When granting academic leave for medical reasons, the following is required:

student statement;
the conclusion of the clinical expert commission on the state of health (with the stamp and seal of the organization, registration number and signature of the doctor who issued the document) is issued for a period of one year;
medical certificates in form 095/U - about temporary disability for a period of 10 days or a certificate in form 027/U for a period of one month.

When granting academic leave for pregnancy and child care, you need:

statement;
certificate of pregnancy and general health - based on this document, a document will be issued in order to undergo a clinical expert commission;
conclusion of the clinical expert commission.

When granting leave in connection with military service:

statement;
a summons from the military registration and enlistment office about the intention to perform military service.

When granting academic leave for family reasons:

statement;
a document confirming the need to receive academic leave for family reasons (death certificate of a relative, invitation to practice in another country, certificate stating that a seriously ill relative needs care, etc.).

When granting leave for study/practice abroad:

statement;
an invitation from another university to undertake an internship or study, a decision of the educational council.

When granting leave due to the inability to pay for the educational process:

statement;
certificates of income of the student and family members and certificate of family composition.

If you want to convince the administration of an educational institution of the purity of your intentions, then it is better to provide a comprehensive package of documents for each item.

The heads of the educational institution also have the right to refuse to receive academic leave if they consider the circumstances to be disrespectful, or there are doubts about the documents provided.

A sample application can be downloaded here:

Financial features

When receiving academic leave, the student does not pay for the period of study. After restoration, tuition fees will be charged at the new rates of the educational institution.

If a student has paid extra money by paying a year in advance, he transfers this money through an application to management to pay for further education. This money is returned in rare cases.

Also, the provision of leave does not serve as a basis for refusing to pay scholarships to the student (social, etc.).

If the leave was granted for medical reasons, the student retains the right to receive monthly compensation payments. They are equal to 50% of the minimum wage.

Educational institutions also have the right to provide payments to students at their own expense.

Decisions regarding the provision of payments are made by the educational institution on average within ten days from the period the student provides all relevant documents.

During academic leave, students are not provided with a place in the dormitory.

Termination

Exit from academic leave is provided both upon completion of the academic leave period and ahead of schedule.

In order to leave in advance, the student must write a written statement to the management.

After its consideration, an order is issued, and only after this the student can be admitted to the educational process.

The management is also provided with a document from a medical institution, which indicates the possible continuation of the educational process without harm to health (if the leave was taken for medical reasons).

The same procedure precedes the extension of academic leave.

If the academic leave has already ended, and the student has not written an application for its extension and has not returned to study, the educational institution has every reason to expel the student from the educational institution.

A considerable number of students, due to current circumstances or simply problems with their studies, are wondering: how to take an academic leave? But in order to take an academic degree, desire alone is not enough. There must be a valid and compelling reason for taking leave. There can be two such reasons: for health reasons (illness), and for certain family circumstances. Let's look at both of these options in more detail.

For family reasons.

You can get academic leave for family reasons for a period of 2 to 6 academic semesters. This type of leave is possible under circumstances when caring for a sick relative is required, and the relative must be close; the second reason is the family’s financial insolvency (material problems).

If it is necessary to care for a close relative, in addition to an application addressed to the dean/rector, it is necessary to provide an appropriate certificate about the health status of the person under care. In most cases, a positive decision on issuing academic leave is allowed only if, apart from you, no other family member can take care of a sick relative, and most likely, among other things, you will be required to provide a certificate of family composition. After submitting the above documents, the commission that is considering your application will consider in detail all the details and circumstances of your relative’s illness, after which it will decide to approve or deny the academic leave.

Also, family circumstances include whether you (the student) have a child whose age does not exceed three years. In this case, you will need to provide a copy of the child's birth certificate.

If you need to get academic leave due to financial problems in the family, you will need to provide a number of the following documents: a certificate of income of all family members (for the last six months), as well as provide a certificate of family composition. As for the income certificate, the monthly earnings of each family member should not exceed the subsistence level. In this case, the application will also be considered at a meeting of a separate commission.

Due to illness.

You can apply for an academic certificate based on health reasons. It is provided to those students who have missed classes (at least 28 days per semester) due to injury or illness. The right to receive academic leave is given by three certificates:

Certificate form 095/у is a certificate of temporary incapacity (incapacity for work) due to poor medical conditions. Such a certificate can be obtained from a therapist; it gives the right to be excused from classes for up to ten calendar days; if the illness lasts longer, the certificate can be extended by 30 days. In this case, you must provide the following certificate;
A certificate in form 027/u is an extract from an outpatient card, epicrisis (as well as other medical documents) about the student’s health status. This certificate is issued when it is necessary to obtain an exemption from physical education lessons for a long period (up to 45 days).
Conclusion of the clinical expert commission (CEC). This conclusion confirms your incapacity for work for a period of one year or more. You will have to wait about a week, or a little more, for such a decision, since such meetings are held no more than once a week. The determination of the conclusion depends on the specific case.
And finally, to apply for academic leave due to illness, along with the package of documents presented above, you must write an application addressed to the rector or dean.